When joining the meeting, there is a option to "run a temporary application" at the bottom. The host Purdue user must be in the room in order for other people to join, and logged in with their Purdue username and password using the "Log In" button in the upper right corner of the meeting page.
Purdue users have a default meeting room at (username)/ that can be accessed by guests. Microphones, particularly boundary microphones, should also not be placed at tables where people are if at all possible, unless the person knows not to tap their fingers, slap the table, write, type on a keyboard, etc. You do NOT want your camera on the same table as the laptop or where people are sitting, because it will pick up vibrations as blurry shaking. If you are using the cardioid mode on the Blue Yeti mic (upside-down heart), the mute button and volume knob should be pointed towards the speaker. When planning this, remember to have your computer within 16 feet of the intended microphone placement (the maximum USB 2.0 length per spec). If you are using omnidirectional mode to capture the whole room, it should be placed in the center of the room (or maybe slightly away from the loudest people in the room). If you are using a Blue Yeti mic, you want the microphone to be pointed upwards. Your power management should be set to high performance, including have the computer to "Never" "Turn off the display" and "Never" "Put the computer to sleep". Press OK and close any open dialog boxes. For any microphone, don't forget to boost the microphone pickup level at Control Panel -> Manage Audio Devices -> Recording tab -> Right-click the desired microphone and go to the "Levels" tab, and move it to "100" if necessary. Otherwise, the meeting might misbehave when something is unplugged briefly or plugged in. If you want to have multiple mics via multiple computers in the same room, you want to have all plugged into ethernet to avoid a delay for one device, which will produce an echo.Īll audio devices should be set up, including plugged into the power source they will use, before joining the WebEx meeting. You will get the best video connection by using a wired ethernet connection to the computer running the WebEx meeting - otherwise, you will not get HD video and the audio might have noticeable pauses from "jitter" in the network connection. So, it is strongly recommended that one reserves the room and arrives 30 minutes in advance. Setting up and quickly testing WebEx should take 15 minutes, but can take up to 30 if something goes wrong.
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